For it’s IT infrastructure, the ETUC uses ULTRABAC software. We hereby wish to tender the purchase of the said software and maintenance. Further details follow
Qty x Item Descript.
12xUB-Gold Integrated UBDR Gold
12xAM-Gold 1 Year Maint for each server
1xUB-EXA- Exchange Bundle
1xAM-EXA-B 1 Year Maint for UB-EXA-B
1xUB-SQA SQL Agent
1xAM-SQA 1 Year Maint for UB-SQA
1xUB-IXA UNIX Agent - Primary
1xAM-IXA 1 Year Maint for UB-IXA
The contract will be awarded to the lowest bidder. In other words, the tender offering the best value for money will be selected, taking into account specific criteria with a bearing on the object of the contract. ETUC undertakes to respect the principles of transparency and equal treatment with a view to avoiding any conflicts of interest.
Offers must be received within 30 days of 18 October 2004, the date of publication of this call for tenders on the website of the European Trade Union Confederation.
To ensure confidentiality, each company must submit its offer in a double envelope. Both envelopes must be sealed and the inside envelope shall not only bear the name of the department for which it is intended (see below), but also the words "appel d’offres - à ne pas ouvrir par le service du courier" (Tender - not to be opened by the Mail Department). If self-adhesive envelopes are used, they must be sealed with adhesive tape crossed by the signature of the sender.
A committee of three persons will be formed comprising three equal representatives of ETUC’s organisational entities. One or more members of this committee will initial the documents, confirming the date and time of each bid. The committee members will sign the report on the bids received, which will list the admissible bids and provide reasons for rejecting bids owing to their failure to comply with the stipulations of the tendering process.
An evaluation committee will then be formed, comprising three equal representatives of ETUC’s organisational entities. That committee will evaluate the tenders that have been deemed admissible. An evaluation report and classification of participation requests will be drawn up, dated and signed by all the members of the evaluation committee and kept for future reference.
This report will include:
1. The name and address of the contracting authority, the purpose and value of the contract or framework contract;
2. the names of any excluded candidates and the reasons for their rejection;
3. the names of candidates selected for consideration and the justification for their selection;
4. the names of candidates put forward and justification of their choice in terms of the selection or award criteria.
The contracting authority will then make its decision.
All candidates must either deliver their bid by hand or submit them by registered letter to Mr Gunnar Mortier, ETUC IT Department Manager at the following address: Bd du roi Albert II, 5, B-1210 Brussels.
For requests sent by registered mail, the postmark will serve as proof of the date of dispatch.
For requests submitted by private courier service and hand-delivered requests, a receipt signed by ETUC’s Mail Department, stamped on the date of the deadline for submission (18 November 2004 for this call for tenders) if not before, which will serve as proof of delivery (submissions must be received by 4 p.m. at the latest).
